Vessel Arrival and Departure Scheduling System
A real-time vessel scheduling system to optimise berth planning and turnaround performance.
See How We Build for Complex BusinessesEfficient vessel arrival and departure scheduling is critical to port and terminal performance. Even small delays caused by manual planning, poor coordination, or missing real-time data can lead to berth congestion, higher demurrage costs, and dissatisfied shipping lines. A digital Vessel Arrival and Departure Scheduling System brings AIS data, berth availability, tide windows, and operational constraints into one real-time view, enabling ports to plan proactively and reduce conflicts.
Who This Is For
We usually work best with teams who know building software is more than just shipping code.
This is for teams who:
Seaports and container terminals
Bulk and liquid cargo terminals
Port authorities and harbour masters
Terminal operators managing multiple berths
This may not fit for:
Small marinas without berth planning complexity
Ports without AIS or live vessel data access
Operations relying only on static schedules
Teams not coordinating multiple stakeholders
the real problem
Ports lose efficiency when vessel schedules change faster than planning systems.
Many ports still rely on spreadsheets, emails, and phone calls to manage vessel schedules. ETA changes are not reflected in time, berth conflicts arise at the last minute, and coordination between pilots, tugs, terminals, and agents becomes reactive. Without a centralized, real-time scheduling system, ports struggle to reduce vessel idle time, manage congestion, and analyse performance trends. The challenge is not knowing arrivals, but responding to change with speed and clarity.
how this is usually solved
(and why it breaks)
common approaches
Manual scheduling using spreadsheets and emails
Updating vessel plans reactively
Separate systems for AIS and berth planning
Phone-based coordination with stakeholders
Where these approaches fall short
Berth conflicts and last-minute rescheduling
Increased demurrage and idle time
Poor coordination across port operations
Limited historical performance analysis
Core Features & Capabilities
01
Real-Time Vessel Schedule
Centralised dashboard with ETA, ETB, and ETD tracking.
02
AIS-Based ETA Updates
Live AIS integration for continuous ETA refinement.
03
Berth Allocation Engine
Allocate berths based on vessel size, draft, and availability.
04
Constraint-Aware Planning
Scheduling with tide, weather, and operational constraints.
05
Stakeholder Coordination
Workflows for pilots, tugs, terminals, and agents.
06
Performance Analytics
Dashboards for berth utilisation and turnaround time.
how we approach it
01
Map real port scheduling and coordination workflows
02
Integrate AIS and operational data early
03
Design conflict detection and alerting logic
04
Build dashboards for proactive planning
How We Build at PySquad
We build vessel scheduling systems around real port operations. Our focus is on live data integration, constraint-aware planning, and clear coordination workflows. By combining AIS feeds, berth logic, and stakeholder collaboration into one platform, we help ports operate predictably even under constant change.
outcomes you can expect
Reduced berth conflicts and idle time
Faster vessel turnaround
Improved coordination across port stakeholders
Data-driven port planning and optimisation
Looking for similar solutions?
let's build yoursFrequently asked questions
Yes, AIS integration enables continuous ETA updates.
Yes, scheduling logic accounts for tides, draft, and berth limits.
Yes, role-based access supports agents, terminals, and authorities.
Yes, reports show turnaround times and berth utilization.
Yes, it integrates seamlessly with PMIS and ERP systems.
About PySquad
PySquad works with businesses that have outgrown simple tools. We design and build digital operations systems for marketplace, marina, logistics, aviation, ERP-driven, and regulated environments where clarity, control, and long-term stability matter.
Our focus is simple: make complex operations easier to manage, more reliable to run, and strong enough to scale.
Strategic Solutions in This Domain
Integrated platforms and engineering capabilities aligned with this business area.
have an idea? lets talk
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