Odoo Contractor & Subcontractor Billing Software
An Odoo-based contractor billing system for transparent measurements, RA bills, and controlled payouts.
See How We Build for Complex BusinessesConstruction and interior projects depend on multiple contractors and subcontractors working across sites. Managing work orders, measurement sheets, RA bills, and payments through spreadsheets or informal communication creates disputes, delays, and cost overruns. A structured billing system links project progress directly to verified measurements and controlled financial workflows.
Who This Is For
We usually work best with teams who know building software is more than just shipping code.
This is for teams who:
Construction companies managing multiple contractors
Interior and fit-out firms handling site-based billing
EPC contractors tracking project progress and payments
Developers overseeing subcontractor cost control
This may not fit for:
Small projects without structured BOQs
Businesses not issuing work orders
Firms without subcontractor billing processes
Teams not requiring RA bill workflows
the real problem
Project costs escalate when contractor billing lacks structure and transparency.
Manual measurement sheets lead to billing disagreements and inconsistent records. RA bills are delayed, approvals are unclear, and payment tracking becomes fragmented. Site engineers and finance teams struggle to reconcile completed work with payouts. Without an integrated workflow, project visibility weakens and contractor relationships become strained.
how this is usually solved
(and why it breaks)
common approaches
Manual measurement sheets in spreadsheets
Billing approvals via informal communication
Separate tracking of project progress and payments
Delayed reconciliation of contractor accounts
Where these approaches fall short
Frequent billing disputes
Delayed contractor payments
Poor cost visibility across projects
Retention and deduction errors
Core Features & Capabilities
01
Work Order and BOQ Management
Create itemised work orders linked to project tasks and quantities.
02
Digital Measurement Sheets
Record completed quantities with photo attachments and approvals.
03
RA Bill Automation
Generate running account bills based on validated work progress.
04
Approval and Authorization Workflow
Multi-level bill validation and controlled release process.
05
Retention and Deduction Management
Handle advances, retention amounts, and adjustment calculations.
06
Contractor Portal and Reporting
Provide bill visibility and site-wise cost performance insights.
how we approach it
01
Map contractor workflows from BOQ to payout
02
Digitise measurement and approval processes
03
Integrate billing with accounting and project modules
04
Design dashboards for cost and progress tracking
How We Build at PySquad
We build contractor billing systems around real construction workflows. Our focus is on linking BOQs, work orders, measurements, and accounting into one structured process. Each bill is tied to validated quantities and approval hierarchies, ensuring clarity and financial control.
outcomes you can expect
Reduced contractor billing disputes
Timely and transparent payment cycles
Accurate tracking of completed work
Stronger financial control across projects
Looking for similar solutions?
let's build yoursFrequently asked questions
Yes. A contractor portal supports measurement entry.
Yes. Bills generate automatically based on approved measurements.
Yes. All standard construction billing elements are included.
Yes. Site engineers can upload photos from mobile.
Yes. Approved bills flow directly into vendor payments and ledgers.
About PySquad
PySquad works with businesses that have outgrown simple tools. We design and build digital operations systems for marketplace, marina, logistics, aviation, ERP-driven, and regulated environments where clarity, control, and long-term stability matter.
Our focus is simple: make complex operations easier to manage, more reliable to run, and strong enough to scale.
Strategic Solutions in This Domain
Integrated platforms and engineering capabilities aligned with this business area.
have an idea? lets talk
Share your details with us, and our team will get in touch within 24 hours to discuss your project and guide you through the next steps