01
Batch and Expiry Inventory Tracking
Maintain complete visibility of lot numbers and expiry dates.
Odoo Pharma Distribution ERP Software
An Odoo-based ERP for pharma distributors managing batch tracking, FEFO inventory, compliance, and wholesale billing.
Context
Pharmaceutical distribution involves handling thousands of SKUs with strict requirements for batch traceability, expiry management, and regulatory compliance. Products must move efficiently from distributors to pharmacies, hospitals, and retailers while maintaining safety standards and accurate records. Manual systems or disconnected software make it difficult to manage batch-level inventory, control expiry-sensitive products, and maintain compliance documentation. A structured ERP platform ensures efficient distribution, reliable stock visibility, and faster order fulfilment.
Who this is for
We usually work best with teams who know building software is more than just shipping code.
This is for teams who
Pharmaceutical distributors and wholesalers
C&F agents managing regional distribution
Medical supply distributors
Wholesale networks serving pharmacies and hospitals
This may not fit for
Businesses not handling regulated pharmaceutical products
Retail-only pharmacies without distribution workflows
Companies not managing batch or expiry-controlled inventory
Small operations without wholesale distribution networks
Problem framing
The operating reality
Pharma distributors lose inventory and compliance control without batch-driven systems.
Managing medicines with batch numbers and expiry dates across multiple warehouses becomes complex without automated tracking. Manual billing introduces pricing or discount errors, while stock picking without FEFO logic leads to expired inventory losses. Regulatory documentation and audit requirements further increase operational complexity, especially when distributors serve large networks of pharmacies and hospitals.
How this is usually solved (and why it breaks)
Common approaches
Manual tracking of batch and expiry information
Separate systems for inventory and billing
Manual discount and pricing calculations
Limited coordination between warehouses and dispatch
Where these approaches fall short
Expired stock and financial losses
Billing inaccuracies and pricing disputes
Compliance risks during audits
Slow order fulfilment across distribution networks
Delivery scope
Core capabilities we implement
Structured building blocks we use to de-risk delivery and keep enterprise programs predictable.
02
FEFO-Based Picking
Automate picking and dispatch based on earliest expiry.
03
Wholesale Pricing and Scheme Management
Automate discounts, schemes, and credit limits for distributors.
04
GST-Compliant Billing and Invoicing
Generate invoices aligned with regulatory and tax requirements.
05
Multi-Warehouse Distribution Control
Manage stock transfers and dispatch across warehouses.
06
Cold-Chain and Compliance Monitoring
Track temperature logs and generate audit-ready reports.
How we approach delivery
01
Configure batch and expiry tracking workflows
02
Implement FEFO-based warehouse operations
03
Integrate billing with pricing schemes and compliance rules
04
Design dashboards for distribution and stock visibility
Engineering standards at PySquad
We implement Odoo-based ERP systems designed specifically for pharmaceutical distribution workflows. Our approach combines batch-level inventory control, FEFO-based picking, automated pricing logic, and compliance-ready reporting to ensure efficient and safe distribution operations.
Expected outcomes
Measurable results teams plan for when we ship the full stack, integrations, and governance together.
01
Reduced expiry losses and better stock control
02
Faster order fulfilment across distribution networks
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Improved compliance with pharmaceutical regulations
04
Accurate pricing and billing for wholesale customers
Plan a similar initiative with our team
Share scope, constraints, and timelines. We respond with a clear delivery approach, not a generic pitch deck.
Start the conversationFrequently asked questions
Straight answers procurement and engineering teams ask before a build kicks off.
Yes. FEFO is fully automated.
Yes. Customer order portals can be enabled.
Yes. Multi-location distribution is built-in.
Yes. IoT temperature sensors can be integrated.
Yes. Odoo workflows support complex pricing rules.
About PySquad
Short answers if you are deciding who builds and supports this kind of work.
- What is PySquad?
- We are a software engineering team. PySquad works with people who run complex operations and need tools that fit how they work, not software that forces them to change everything overnight.
- What do you get from us on a project like this?
- Discovery, build, integrations, testing, release, and follow up when real users are in the product. You talk to engineers and leads who own the outcome, not a rotating cast of handoffs.
- Who do we work with most often?
- Teams in logistics, marketplaces, marina, aviation, fintech, healthcare, manufacturing, and other fields where downtime hurts and clarity matters. If that sounds like your world, we are easy to talk to.
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